Receiving is what brings the supplier's goods into your stock with their batches, dates and purchase prices.
Three ways to receive
- From a purchase order: open the approved order and press Receive. Its items are already listed.
- By scanning barcodes: scan the packs that arrived, and add what is not in the order.
- By photographing the invoice: photograph the supplier's paper and Dawak reads its lines (on the plans that include invoice reading).
Photographing the invoice
- Press Scan an invoice.
- Fit the whole sheet in the frame and press the button. You can take several pages.
- Dawak reads the items, quantities and prices.
- Compare what it read with the paper and fix anything off, then approve.
What Dawak checks to protect you
| Check | What happens |
|---|---|
| An expired batch | It cannot enter stock: you skip it or fix its date |
| A duplicate invoice | It warns you if an invoice with the same number from the same supplier was already entered |
| More packs scanned than invoiced | A warning so you check the quantity |
| An item that is not in your inventory | You pick the right medicine, or add it if you have the permission |
| Lines with no match | They cannot be approved until you choose the product. Under such a line you see up to three suggested medicines (blue, dashed outline): tap the right one and the line is linked at once |
Approving
When you finish press Approve. The items enter stock, the purchase prices are recorded for every batch, and what you owe the supplier is recorded in the supplier accounts.
Tip: receive goods as soon as they arrive and check the expiry dates: that is the only moment you can send a short-dated batch back to the supplier.