The Inventory page shows everything you sell with its quantity in each branch. It is the base of the point of sale, purchasing and reports.
The inventory table
On a tablet or computer the inventory is a table you can search (by name in Arabic or English, active ingredient, company or barcode). Each row shows:
| Column | What it shows |
|---|---|
| Medicine | Name, strength and form, with chips for out of stock, low stock or not for sale |
| Large unit | The box, and how many pieces it holds |
| Small unit | The strip (and its pieces), or the piece |
| Quantity | What you have, in boxes and strips, e.g. "14 boxes and 1 strip" |
| Expiry | The nearest expiry date: amber when it is near, red when it has passed |
| Current price | What a sale charges now (marked "catalog price" while it follows the catalog's) |
| Previous price | The price before its last change, with an arrow showing whether it went up or down, when known |
| Shelf | Where it sits |
Price went up: the chip lists medicines whose catalog price rose in the last 30 days, so you can re-check your selling price. You also get a notification when one of them is in your stock.
Filter by shelf: next to the chips (All, Low stock, Out of stock…) open the Shelves list. It is a checklist: each row (A) has its shelves under it (A-1, A-2…). Tick A to see every shelf in it, or tick only the shelves you want, from one row or several. "A-1", "a1" and "A 1" count as the same shelf.
Tap a row to open the product. On a phone the same information is shown as cards.
One form for everything
Adding a product, changing it and changing its stock all use the same form. Tap Add product, or tap a row in the table (or Edit the product and its stock on the medicine's page), and you get one form with everything:
- Find it in the catalog: type the name or scan the barcode and tap the result: the form fills itself (how it is packed, the catalog price). If it is not there, write it as your own item.
- The details: name (for your own items), barcodes, big and small units (for example 2 strips in a box and 10 tablets in a strip), selling and purchase price (with the previous price when there is one), shelf (required), minimum stock, whether it is for sale, and whether it is a controlled medicine.
- The quantity, batch by batch: each batch has its number, expiry date and quantity (boxes and loose pieces). Change any quantity or add a batch, and Dawak records the difference in the product history.
- Everything you change is saved in your pharmacy only. The shared catalog is never changed.
A person who can adjust stock but cannot manage products sees the details but changes only the batches.
For bulk entry (a photo of a shelf, an Excel file, scanning many packs), use the Bulk entry button on the inventory page.
What is a "product"?
For each product in your pharmacy:
- Name, strength and form (tablets, syrup...) from the medicine guide or as you wrote them.
- Selling price per box. A product linked to the catalog follows the catalog price by itself: when the catalog price goes up or down, your price changes with it. Type a price of your own in the product's settings to keep it fixed, and clear the field to go back to following the catalog.
- Strips per box and pieces per strip, so it can be sold by the box, the strip or the piece.
- Sell it by: a switch for each level (box, strip, piece). They start on according to the catalog and the medicine's packaging; turn off the ones your pharmacy does not sell, and the till offers only the rest (at least one stays on).
- Minimum stock: when stock falls below it Dawak alerts you and adds it to the shortages.
- Barcodes: a product can have several, and a barcode is never shared by two products.
Batches and expiry dates
Stock is not kept as one number but as batches: each batch has its number, expiry date and quantity.
- When selling, Dawak takes from the batch that expires soonest first.
- Near expiry: a batch that expires within 90 days is flagged, and you get a morning alert.
- Expired: it cannot enter stock or be sold, and it shows so you can take it off the shelf.
Stock movements
Every change in quantity is a recorded movement (opening balance, receiving, sale, return, adjustment, transfer). Nothing is erased, so you know where every pack came from and where it went.
| What you want | How |
|---|---|
| Correct a quantity | Stock adjustment with a reason (needs the "Adjust stock" permission) |
| Move between two branches | Stock transfer (needs the "Transfer stock" permission) |
| Count the shelves | Stock counts or Shelf Reader |
Adding a product
- From the guide: search for the medicine, add it, and enter its price and strips.
- Your own product: if it is not in the guide, create it yourself. Dawak tells its team so it can review it and add it to the shared guide.
- The shelf is required whenever you add a product by hand (and in the Shelf Reader): say where it sits so it can be found.
- Bundle: put several products into one offer sold at one price; selling it takes each product from its own stock.
Selling by the piece
If a product is sold by the strip or the piece, set that once: a box is 3 strips, for example. Dawak converts your older quantities automatically without breaking your stock.
Prices
Dawak follows the market price from public sources (well-known medicine price sites) and keeps the history of price changes. Your own selling price is yours to decide.
Tip: enter the purchase price of each batch when you receive it, so the profit reports are right. Products with no purchase price are left out of the cost value.