A new pharmacy starts with stock already on its shelves. The stock draft is the fastest way to bring it into Dawak.
The key rule: everything is saved automatically as a draft and only reaches your real stock when you confirm the addition. So do not be afraid to experiment.
Three ways to add
| Way | When it suits you |
|---|---|
| Typing or barcode | A small number of products |
| A photo or video of a shelf | Whole shelves quickly |
| An Excel or CSV file | You have an old system you can export from |
By typing or barcode
- Open Inventory, then Add stock and start a draft.
- Press Add item and search by name or scan the pack's barcode.
- Type the quantity, batch number and expiry date (and the purchase price if you like).
- A note appears when something is wrong: an unknown item, an expired batch, or a batch with no date.
The same form as the Inventory. Adding or changing an item here opens the very same form as in Inventory: name, barcodes, packaging, prices, shelf, and the batches in boxes. Nothing goes into stock until you complete the draft. Press an item's batches to correct or remove them in the same form.
One button for everything. Type a name and Dawak searches your products and the whole catalog. Tap a result and the form fills itself with what the catalog knows: how it is packed (strips in a box and pieces in a strip) and its price. You complete the rest and can change anything.
- The shelf is required for a medicine that is new to your inventory.
- The price: a medicine that has a catalog price shows it, and you can type your own. For an item with no catalog price, Dawak suggests the price from the purchase price plus your profit margin (see Pharmacy settings), filled in as you type the purchase price. Change it freely.
- Not found anywhere? Press Add it as a new item under the search: the same form opens with your own fields (name, barcode, packaging, prices, shelf).
By a photo or video of a shelf
- Press Photo of a shelf and write the shelf name (for example "Fridge A"). Everything read in these photos is recorded on that shelf.
- Take photos with the camera or pick from the gallery (up to 6), or record a short video panning slowly across the shelf.
- Press Read. Everything uploads and is read in the background: you can leave the page and keep working. A progress bar shows, and the result arrives in the same draft.
- Every product Dawak reads shows as a "Needs review" line. Compare it with the picture, then confirm or correct it.
This feature is part of the plans that include reading shelf photos with AI, and every reading counts against your monthly allowance.
To use photos directly for counting, or for adding with a visual check against the video, read Shelf Reader.
From an Excel file
- Press Import a file and choose a file (xlsx or csv) exported from your old system.
- The file is read in the background. The first row must hold the column headings (name, quantity, expiry...).
- Review the result: rows with no name or quantity are skipped and listed for you.
Matching items
Every line is matched to one of three things:
- A product in your inventory (added to its batches).
- A medicine in the guide (created as a new product of yours).
- Unknown: you pick the right medicine for it, or create it as your own product.
Confirming
When the review is done press Add the stock. The lines become opening-balance movements in your branch, and the products are ready to sell.
Tip: split the work: one person photographs the shelves while another reviews the lines on the computer in the same draft.