The Accounts page answers three questions: where is the money, whom do I owe, and who owes me? The two totals, You owe suppliers and Customers owe you, sit at the top of every tab.
You do not type numbers here by hand: every figure is worked out from your records (sales, expenses and payments), so it never differs from the truth.
Where is the money?
Three places:
| Place | What goes into it |
|---|---|
| Cash | Cash sales |
| Bank | Card sales and transfers |
| Wallets | Mobile wallet sales |
And what was paid from each comes off it: expenses, salaries, advances, supplier payments and refunds.
Money moved by hand
For what is not a sale or an expense, record a move:
- Opening balance: what each place held when you started Dawak.
- Deposit: the owner puts money in (such as change for the cash box).
- Withdrawal: the owner takes money out.
- Transfer: from cash to the bank, for example.
A wrong move is cancelled and stays on the statement, crossed out.
Suppliers
Each supplier has a statement: what you received from them, what you paid, and the balance owed. When a supplier has payment terms, the list also shows what is overdue (in red) and when the next payment is due. Read Suppliers.
Customers
Customers who buy on account appear in the Customers tab with what each one owes. Open one to see their statement, receive a payment, set a credit limit or call them. Read Selling and buying on account.
A sale on account is not money in the cash box. It enters the cash box, bank or wallet only when the customer pays.
And cash drawers?
Cash drawers follow each cashier's money during the shift, while Accounts follow the places of money in the whole pharmacy.
You need the "View accounts" permission to look, and "Manage accounts" to record payments and moves.